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There is a long explanation with state regulations, calendars, accreditation requirements, and other technical stuff as to why it has to be this way but I will skip that part. Because of it, though, the graduation ceremony takes place the same day grades are due for the Spring semester. That means while the Summer and Fall graduates who walk at the ceremony really are graduated, the Spring people are “potential graduates”. Anyone who applies for graduation in the spring gets to walk because at the time of the ceremony we don’t know who actually did qualify. We won’t know that until several days afterwards once we’ve checked each applicant’s record. I’m responsible for the Associate of Arts applicants. It’s the easiest degree to check (very straightforward rules) but also the largest group. We had one bucket of certificates and diplomas, two buckets of Associate of Science and Associate of Applied Science degrees, and five buckets of AAs. It is a lot of folders and repetitive boring work and if you make a mistake that can be BIG because you don’t want to graduate someone who didn’t meet requirements. The rules may be straightforward, but there are a lot of them – the right general education classes, the right kind of electives, speaking requirement, technology requirement, Gordon rule writing requirements, residency requirement, GPA requirements, CLAST test requirement, etc. Thankfully, my job is just to recommend yes/no – I’m not the final say. I get all the research part out of the way (write in the grades, test scores, waivers, etc.) so the Registrar just has to read my notes and agree/disagree. It takes me roughly four hours a bucket. All this is being done during ongoing summer registration, first week of summer classes, lots of student phone calls. And for every day I’m doing this my other job is backing up. So I keep getting calls wanting to know when a student’s transcript will be evaluated because they are trying to register or get financial aid. If s/he hadn’t just requested their transcript the last week of registration maybe they wouldn’t be in such a pickle! I was completely caught up the day of graduation ceremony, so that meant they weren’t eligible for transfer evaluation until this day they are calling or at most two days earlier. And I’m the one that’s being slow? I’m sorry but I have to finish the graduates before I can even start on evaluating records. Plus, since I’m the first cog on the AA wheel it means the Registrar can’t sign off on the applications, bigbit can’t write the student a letter, She who will be nameless can’t post the graduation to the record, and Bigbit can’t send out a transcript until I get done with my part. (or at least a bucket!) Needless to say, this is a very stressful time for me.


( 2 comments — Leave a comment )
May. 15th, 2006 11:29 am (UTC)
This is one of my favorite saying.... lack of forsight on your part does not constitute an emergency on mine. Or some such like that. You gotta love those people who wait forever and then panic. Panic and expect you to feel the same way.
May. 17th, 2006 04:27 pm (UTC)
i would get that on a t-shirt if i could!!! :)
yeah! nobody seems to get that. someone actually laughed and said they always waited until the last day to register when i told her the reason she was having such trouble and needed to get this and this and this and this all done within the next two hours. at least she was laughing and not yelling about it.
( 2 comments — Leave a comment )

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